A Sunday afternoon newsletter for the upcomimg week's schedule of events, locations, bus times etc for practice and meet info including course maps was the best gesture I could make to encourage parent to stay informed and help their kid be where they were supposed to be, on time and with what they needed.
The expectation for the kids was that they are responsible for everything they needed to know and not to rely on parents because it was their activity and needed to start growing up and becoming self reliant. A lot of kids have parents that dont want to be involved but informed. Other parents can be very helpful in organizing parents, food and a lot of other things coaches dont have time to do that make the overall experience for everyone even better.
So, an effective communicator that is efficient without cluttering up adult mailboxes can build a culture of well informed and helpul people that know whats going on. Its up to them at that point how engaged they want to be. Having over 100 kids on the team doesnt warrant a lot of face to face conversations but the same strategy works for smaller teams. Nobody dared complain that they didnt know about what was going on. It was always all out there and the kids were expected to fill info gaps that might occur on occassion.
My main goal was to keep parents interested in their kids and what they were doing. Hopefully, they could find time in their schedules to come see them run at least in our home meets. Having parents care for and help each other was a big part of having a support team as some just needed others to show them how. I also had a parent section in our team handbook that I printed and handed out at our well attended parent meeting. I emailed it to all after the meeting for those who couldnt make it.
I told them I remember doing all of these things for myself as a kid and there's nothing wrong with it but its sure a lot nicer for the kid when a parent is available to help out or at least show up once to support them. Just make sure the kid is learning to be self reliant. I never had a problem after the initial parent meeting. Many came forward and asked how they could help. Some, I never had the pleasure to meet in the 4 years of their kids experience. But they were informed.
Im old. To each his own. Dont judge the old man. Teach your kid to be self reliant and helpful to the parents.